KLARA, the chemicals management system
Purpose of KLARA
KLARA is a web-based chemicals management system whose main aims are to:
- provide all users of chemicals with extensive safety information about the hazards of the products. The system provides summaries of the risks and protection information, together with correct and updated materials safety datasheets from the relevant suppliers, without it being necessary to store these documents in physical folders.
make it easier for all users of chemicals to make structured risk assessments. Employers have a legal responsibility to ensure that all potentially dangerous operations, in which there is a risk of ill-health or accident, are preceded by a risk assessment which is documented in writing.
comply with legislation relating to chemicals registers.
enable better control of the chemicals that are handled within the complete university and Region Östergötland. This is possible since the university and Region Östergötland can centrally obtain information about the volumes held of, for example products that are subject legal restrictions.
improve the availability of chemicals, in that all users of the system can see whether a product is already available within the university or Region Östergötland. It is possible in this way to borrow a product from a colleague and thus reduce the amounts of seldom-used products purchased.
provide a history over products used that may subsequently prove to be hazardous.
Legislation relating to the natural environment and the work environment requires that each workplace must maintain a list of chemical products used that are subject to labelling requirments (basically - all chemical products with a hazard pictogram). More information is available in Swedish in the “Förordningen (1998:901) om verksamhetsutövarens egenkontroll” and in the publication “Chemical Hazards in the Working Environment” from the Swedish Work Environment Authority, which is available through a link in the right column.
The following functions can be found in KLARA
- Risk assessment tool
- Purchase registration
- Print out list of chemicals
- Chemical search / product search
- Label printing
Instructions for inventory
regarding the inventory period 2022
Inventory of chemicals needs to be performed despite the ongoing pandemic, and was therefore initiated in January as usual. Due to the spread of covid-19 infection and wide spread sick leave during the winter, the period for inventory has been extended until 31 March, which coincides with the plan that the university will be back to normal operations from March onwards, see information on the intranet https://liuonline.sharepoint.com/sites/intranet-nyheter/SitePages/en/Vi-kommer-tillbaka.aspx
Planning of how the work with the inventory is to be carried out should be done together with the immediate manager to ensure that it can be carried in a safe manner, this includes that working alone must be avoided. An extensive sick leave at the work place may result in few members of staff on site. Therefore, work must be planned so that inventory staff can get in touch with someone in the event of an emergency. This means, for example, that an inventory should not be carried out during evenings and weekends or if they are alone on an entire floor.
Information regarding so-called Archived/grey product in KLARA (in Swedish).
Instructions for registration of purchases
Instructions for product/chemical search
Instruction for easier product-search in long lists of products
Instructions for label print
Instruction for printing labels from KLARA, from April 2018 also smaller labels are available
Instructions, manual for risk assessment
Instruction to retrieve list of CMR- produkcts (in Swedish)
General e-mail adress for Region Östergötland:kemikaliehantering@r
- Swedish Chemicals Agency provisions on chemical products and biotechnical organisms (KIFS 2017:7) - in Swedish
The provision regarding Chemical Hazards in the Working Environment (AFS 2011:19), only up-dated until May 2018 in English)
Substances restricted under REACH (Annex XVII to REACH)
Chemicals management coordinator & KLARA system administrator
+46 13-28 2033
Coordinator laboratory safety, LiU
+46 13-28 1564
Elisabet Breti (Support, chemical management)
+46 10-103 75 96
Last updated: 2022-11-25