SUPERVISION IN DOCTORAL STUDIES
Supervision plays an important and integrated part of a students academic life. The supervision, teaching and guidance given to a young researcher are important in ensuring continued academic progress.
Every research student has the right to supervision throughout his/her research training. There should be main supervisor and furthermore one or several deputy supervisors. The main supervisor should have at least docent competence, the second supervisor at least a Ph. D.
The purpose of supervision in research studies is prepare and train researchers within the allotted time to work as independent and self-sufficient doctors who are well prepared for a career in the academic world as well as in the business world.
What is expected from the supervisor
The supervisor is expected to create a good climate for the research student which will help him/her in his/her ambition to succeed with both research and studies. To ensure that the research studies progress, the supervisor is expected to put enough of their own time into regular meetings with the student.
Introduction to the department
The supervisor should:
- Inform the doctoral student about the department, its organisation, activities etc.
- Inform the doctoral student about his/her employment (teaching responsibilities, research and courses)
- Inform the doctoral student about rise in salary which are connected to his/her employment as well as what is demanded to raise the salary (see in doctoral studies).
- Introduce the doctoral student to staff within the department who the student will meet (Head of Department, Head of Administration, Director of Research Studies, Division Graduate Studies Coordinator, Director of Studies for Undergraduate Programme, Research Administrator, Salary Administrator etc)
Introduction to the doctoral studies
The supervisor should
- Ensure that the doctoral student becomes admitted to doctoral studies by ensuring that in the form ”Application for admission to doctoral studies” (in Swedish) is filled in and afterwards give it to the Research Administrator. The form can be obtained from the Research Administrator.
- Within a month of employment, together with the doctoral student, establish an individual study plan which describes what courses the student should take, the research subject and the extent of eventual tuition and/or administrative employment to be undertaken. This study plan should be made together with the doctoral student and be signed by both parties and the Head of the Department. Afterwards it should be given to the Research Administrator for the records and copies sent it to people concerned. The supervisor should ensure that the study programme is updated yearly taking into consideration any possible changes to the original.
During the time of doctoral studies time
The supervisor should
- Maintain a dialogue with the doctoral student about his/her progress with both research and courses. This will be achieved best by regular meetings (for example once a week or every other week) so that detailed discussions regarding research strategies can take place. One informal follow-up meeting every six months is recommended, so that a progress review can be made
- As examiner for doctoral courses, inform the research administrator about who has passed the course, the course title, both in English and Swedish and the number of credit points to be registered in Ladok.
- Ensure that other examiners inform the research administrator about which students have completed their courses.
- Participate in the annual follow-up meeting with the doctoral student and the Division Graduate Studies Coordinator.
- Once a year, hold a co-worker discussion with the doctoral student.
- Inform the Head of Administration when the doctoral student has achieved the necessary levels for a salary rise.
Expectations of the doctoral student
The doctoral student is expected to carry out their research studies persistent and relate to a professional way to satisfy the requirements of the individual study plan which was established when the studies began. The doctoral student should strive to follow the supervisor’s guidance regarding methods, technical skills, strategy etc to reach the agreed research goal. This guidance can involve cooperation with the supervisor’s contacts in the research area, both national and international.
Introduction of the department
The doctoral student is expected to:
- Inform about the department, its organisation, activities etc.
- Inform himself/herself about his /her employment (teaching responsibilities, percentage of research and of courses).
- Inform himself/herself about the rise in salary which are connected to his/her employment as well as what is required to raise the salary.
- Know the names and positions of other members of the department that he/she will come in contact with (Head of the Department, Head of Administration, Director of Research Studies, Division Graduate Studies Coordinator, Director of Studies for Undergraduate Programme, Research Administrator, Salary Administrator etc)
Introduction to doctoral studies
The doctoral student must
- Fill in the form ”Application for admission to post graduate studies”(in Swedish) and send it to research administrator (to be admitted to doctoral studies). The form can be obtained from the research administrator
- Directly become fully acquainted with the contents of his/her individual study plan, the courses to be taken, the research area and if there are any teaching and/or administrative duties. This study plan should be written together with the supervisor and be signed by both parties and the Head of the Department. Afterwards, it should be given to the research administrator for registration and copying. The individual study plan should be established within a month of taking up the post. The student should ensure that the study plan is updated annually and consider possible changes to the original plan.
- Within a month, contact the Director of Studies for the Undergraduate Programme regarding possible teaching and/or administrative duties.
During doctoral studies
The doctoral student must
- Maintain a dialogue with his/her supervisor to inform him/her of progress and/or any difficulties regarding research and courses. This will best be achieved through regular meetings (once a week or every other week). At these meetings detailed discussions regarding research strategies can take place. One informal follow-up meeting every six months is recommended so that a review progress can take place.
- Ensure that the examiners inform the research administrator that the courses completed are registered in Ladok.
- Take part in the annual follow-up meeting with the supervisor/s and the Division Graduate Studies Coordinator
Last updated: 2016-03-18